Product
One review workspace from source files to admin signoff.
Track the payroll close from source assembly through exception review, approval, and handoff without burying the work in spreadsheets.
Quick answers
Direct answers for practice admins
What will I review before payroll runs?
You review source status, exception lists, admin-approved adjustments, signoff notes, and the handoff packet before payroll is run elsewhere.
See the review workflowDoes ClaraOps replace my payroll provider or advisor?
No. ClaraOps organizes the review record; your payroll provider, accountant, attorney, HR advisor, and practice admin stay responsible for final decisions.
Review the boundaryWhat stays private?
Public pages stay buyer-safe. Payroll files, PHI, employee SSNs, credentials, raw payroll rows, and sensitive compliance details stay out of public forms and routine email.
See privacy boundariesWhat is ClaraOps?
ClaraOps is a payroll-readiness review layer for practice admins: it organizes source evidence, exceptions, approvals, workpapers, and handoff records before payroll decisions are final.
See the product workflowBuyer questions
Answers before you start
What does ClaraOps do?
ClaraOps organizes payroll-readiness evidence, source status, exceptions, review notes, approval checkpoints, and handoff records so a practice admin can review payroll work before payroll is run elsewhere.
Walk through the productDoes ClaraOps replace payroll?
No. ClaraOps is not a payroll processor, tax filer, HR/legal/compliance advisor, or guarantee of payroll accuracy. It helps prepare and review the handoff; your payroll provider, accountant, advisor, or admin review remains responsible for final decisions.
Review the boundaryWho reviews final payroll?
The practice admin, delegated operator, accountant, bookkeeper, payroll provider, or other authorized reviewer still reviews the final handoff. ClaraOps makes the evidence easier to inspect; it does not remove the decision-maker.
See approval checkpointsWhat happens after I sign in?
You move from public guidance into a protected company workspace, follow setup prompts, connect or upload approved source context, review exceptions, and prepare the first admin-ready payroll handoff before any payroll is run elsewhere.
Start or request accessSource-backed workpapers
Keep source status, missing evidence, adjustment notes, and export readiness tied to the review record.
Exception-first workflow
Prioritize stale material, unusual pay, and open employee questions before handoff is treated as ready.
Admin review stays central
ClaraOps organizes the evidence trail so the authorized reviewer can make the final decision with less ambiguity.
Signed-in admin command center
The signed-in workspace starts with an admin command center for payroll approval readiness, latest changes, exception/admin blockers, capacity confidence, supervisor bottlenecks, and the next click.
Payroll period assembly
Start each pay period by collecting the approved practice context, source status, employee roster, and review window so the operator can see what belongs in this close.
Source review
Check SimplePractice exports, Google Workspace handoff files, and prior review notes for freshness, missing evidence, and source gaps before calculation work begins.
Calculation workspace
Organize payroll calculation support, adjustments, and review math in one place so the admin can inspect totals instead of relying on a fragile spreadsheet trail.
Exception queue
Separate stale source material, unusual pay, missing records, and unresolved employee questions into a visible queue with admins and next actions.
Approval checkpoint
Keep final admin or delegated-operator approval explicit before any payroll provider handoff. ClaraOps supports review; it does not remove the decision-maker.
Export and handoff
Prepare clear handoff records for the accountant, bookkeeper, payroll provider, or authorized operator without claiming ClaraOps processes payroll or files taxes.
Evidence record
Preserve audit-friendly operating records that show source status, review decisions, exceptions, approvals, and export readiness without exposing private payroll rows publicly.
Illustrative example — no customer data
Illustrative workflow walkthrough
A practice admin can review the public product flow without booking a demo: each example below uses fake states and redacted-style labels to show how ClaraOps organizes payroll-readiness work before payroll is run elsewhere.
Screen and section walkthrough
The public workflow names the sections a buyer would see in the protected app: source review, calculation support, exception queue, approval checkpoint, and evidence record.
Example card: “Source review complete → calculation review needed → admin approval pending → export package prepared.”Sample exception list
The walkthrough shows how a reviewer would work through missing session note, duplicate visit, bonus note, and rate mismatch examples before final review.
Illustrative exception examples only; no real clinician, client, employee, payroll row, SSN, or customer file is shown.Review checklist
The buyer can see the admin review checklist: confirm source freshness, inspect adjustments, resolve exceptions, attach a close note, and approve the handoff record.
Admin review stays required; ClaraOps organizes evidence and does not run payroll or replace final admin review.Public product examples are illustrative and sanitized. They explain the workflow shape only; ClaraOps does not run payroll, file taxes, provide legal/tax/HR advice, expose private payroll rows, or replace final admin review.
Illustrative screenshots only